Job Description

Archivist

The Oklahoma Department of Libraries (ODL) is now accepting applications for the position of Archivist. The annual salary for the position is $41,800- $46,800 based on education and experience. As the official state library of Oklahoma, ODL strives to ensure every Oklahoman has access to innovative, quality library and information resources and possesses the literacy skills needed to be successful in the global economy, to participate in democracy, and to accomplish individual life goals. Located in the State Capitol Complex at 200 NE 18th St in Oklahoma City, ODL serves the information and records management needs of state government, supports public library development, coordinates statewide library information technology projects, and serves the public through its specialized research collections, including state and federal document depositories and the State Archives. ODL has a collection of nearly 700,000 volumes and an annual budget of approximately $8.7 million. We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees including: generous state paid benefit allowance to help cover insurance premiums, a wide choice of insurance plans with no pre-existing condition exclusions or limitations, flexible spending accounts for health care expenses and/or dependent care, retirement savings plan with a generous match, 15 days of vacation and 15 days of sick leave the first year for full-time employees, 11 paid holidays a year, public service loan forgiveness, employee discounts with a variety of companies and vendors, longevity bonus for years of service, and annual performance evaluation payments.

Job Description

The Archivist I provides professional consulting services to ensure state agencies maintain records according to statutory and regulatory requirements and best practices. They work with state agency personnel, researchers, and members of the public to provide access to records housed at the State Archives and the State Records Center. This process will include accepting the transfer of records into the State Archives or the State Records Center, processing records, creating and maintaining finding aids for records, creating digital copies of records and making them accessible through ODL's website and other online platforms. In addition, they work with state agency personnel to draft and review records disposition schedules and support the activities of the Archives and Records Commission.

Job Duties:

• Develops procedures to control the creation, maintenance and use of public records, including the development of retention and disposition schedules in accordance with Title 67 O.S. Sections 201 et seq. and 305 et seq., state and federal regulations and the records management manual.
• Serves as a consultant to state agencies and local governments; appraises public records or historical documents for permanent research value; coordinates transfer of records from agencies to State Archives and/or State Records Center.
• Assists persons conducting research; makes documents and other information available on request.
• Processes materials and prepares finding aids; monitors the indexing, storage and retrieval of materials.
• Makes presentations to professional organizations and conducts workshops and in-service training.
• May supervise and/or train personnel in archival and records management functions and activities.

Minimum qualifications:

• Master's degree in archival administration, library science, history, political science, public administration, or a related field; or
• Registration with the Institute of Certified Records Managers as a Certified Records Manager (CRM) or the Academy of Certified Archivists as a Certified Archivist (CA).

Knowledge and Skills:

• Knowledge of principles, practices, procedures, and techniques of archives and records management;
• Knowledge of research methods to perform independent research, including electronic resources and library cataloging tools;
• Knowledge of archival research and technology trends;
• Ability to interpret technical, legal and/or complex materials to meet information requests;
• Ability to search electronic databases;
• Ability to climb ladders, lift and carry boxes weighing forty (40) pounds;
• Ability and willingness to travel to historical records collections found in libraries, archives and museums, and meetings and conferences throughout the state;
• Knowledge of equipment and materials used in conducting training;
• Knowledge of agency policies, procedures and of state and federal legislation related to assigned agency programs;
• Ability to implement archives and records management services and programs;
• Ability to establish and maintain effective working relationships with others;
• Ability to communicate effectively, both orally and in writing.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

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